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Work cards and staff management

The task goes to the operator, the report comes back to the system

Assign tasks to staff and the operator gets them in the mobile app. The work report covers employee, field, machine, treatment and working time, and the data goes into costing.

  • 01

    Work cards in the app

    The operator sees the task on the phone and marks it done.

  • 02

    One work report

    Employee, field, machine, treatment and working time in one report.

  • 03

    Machine and labour cost

    Working time and the machine rate give the cost of every operation.

How work cards work

From work report to operation cost.

Employee, field, machine, treatment and working time go into one report, and Nirby accounts for use, machine work and the field's result.

Every job starts with a work report

Operator, field, machine, operation and working time — all captured in one report.

Work reportTo review
EmployeeTTomasz W.Operator
MachineSelf-propelled sprayer
OperationSpraying · A-9Fungicide A · 1.0 l/ha
Hours0 h · 06:00 – 06:00
Approve report

Completed work updates inventory

When an operation is completed, Nirby records the products used and assigns their cost to the relevant field.

Operation completed · Spraying A-9Included
Fungicide ACrop protection product
Inventory700 l
Value101 500 zł
DateTypeQuantityPriceValue
12.03Purchase invoice+700 l145 zł101 500 zł
13.05Consumptionfrom field operation · A-9−261 l145 zł−37 845 zł
Cost assigned to field · A-9+37 845 zł

Machine time becomes a real cost

Working time and the machine rate are used to calculate the true cost of each operation.

Self-propelled sprayer
Detailed costing
Depreciation(890 000 − 180 000) zł / 10 yrs / 900 h78,9 zł/h
Fuel22 l/h × 6,20 zł136,4 zł/h
Operator rateper operating hour45,0 zł/h
Fluids and oilsaverage per hour12,0 zł/h
Repairsaverage per hour28,0 zł/h
Machine rate0,00 zł/h
×
From report10 h
=
Operation cost3003 zł

See what each field actually delivers

Costs and revenue roll up into profit or loss for each field and for the farm as a whole.

Financial analysis · Season 2026Profit / haGenerate report
PLN/ha−5006 000
Cost structure6,7 mln zł
Fertilisers 32%Crop protection 18%Machines 31%Services 5%Other 14%
Revenue structure11,9 mln zł
Crop sales 88%Subsidies 12%

Staff and machinery features

Staff and machines in one system.

Organising farm work without phone calls, notes and retyped reports.

  • Operator scheduling

    Plan tasks by day and assign them to staff.

  • Work cards in the mobile app

    The operator gets the task on the phone and marks it done.

  • Working time records

    Operators' working time recorded on work cards.

  • Work card analysis

    Operator reports show who worked where and for how long.

  • Machinery database

    Machines with rates, ready for costing work.

  • Operation cost

    Working time and machine rate go into the field's costs.

Farm management software pricing

Start with the essentials. Add only what you need.

Nirby’s core platform is free. Add paid modules to match the way your farm operates, and pay only for the functionality you actually use.

Your Nirby setup24PLN / ha / year3 modules · 32 features

Field Management

  • Digital field records (field cards)
  • Land parcel and subsidy parcel management
  • Field and parcel grouping

Field Analysis

  • Crop monitoring
  • 7-day hourly weather forecast

Farm Resources

  • Inventory tracking
  • Employee list
  • Livestock register
  • Machinery and equipment register

Mobile app for agronomists

  • Satellite monitoring preview
  • Field work notes
  • Inventory access

Farm Management

  • Crop rotation planning
  • Fertiliser plans (Nitrates Directive / eco-schemes)
  • Field operation planning
  • Digital crop protection records
  • Completed field operations register
  • Season financial summary

Operator work management

  • Operator scheduling
  • Job card analysis (operator reports)
  • Machinery management (telemetry data)

Mobile app for operators

  • Completed field operations register
  • Operator time tracking (job cards)

Satellite crop monitoring

  • Crop condition
  • Chlorophyll and high biomass

Stable management zones

  • Productivity zones
  • Topographic terrain map

Soil testing

  • Satellite-based sampling zones
  • Soil test processing and visualisation

Machine files

  • Digital harvest maps
  • Precision fertiliser plans
  • Application maps (seed / fertiliser / crop protection)

Planet crop monitoring

  • Crop condition
  • Emergence and early vigor
  • Chlorophyll and high biomass

Satellite moisture monitoring

  • Plant water stress
  • Soil surface moisture

Stable management zones

  • Productivity zones

Offer: your first year of Nirby free

Get one year of platform access worth PLN 240 at no cost

The staff list and machinery database are free. Work cards and scheduling are in the management module, first year free.

Start for free

ha with:

Core, Farm Management, and Precision Agriculture

Choose modules
Standard annual price24 PLN / ha / year × 10 haPLN 240
Offer: first year free, up to PLN 240−PLN 240
Your first-year totalPLN 0

FAQ: work cards and farm machinery

Frequently asked questions about work cards and machines

Does Nirby help manage staff and machines?

Yes. Nirby lets you assign tasks to staff, send them to the mobile app and record the work done. A work report can include employee, field, machine, treatment and working time.

How do work cards work in Nirby?

You plan a task and the operator gets a work card in the mobile app. Once done, they mark it, and the field, treatment, machine and time data go into the system.

Does Nirby keep working time records?

Yes. Operators' working time is recorded on work cards, and work card analysis shows who worked where and for how long.

How does Nirby calculate machine cost?

Each machine has a rate, and the working time from the report charges the operation's cost to the right field. These costs go into the farm's financial analysis.

Does the mobile app work for operators?

Yes. Operators see their tasks in the Nirby mobile app and mark them done. Treatment execution records and working time are available in the app.

Are the staff list and machinery free?

Yes. The staff list and machinery database are in the free base version. Work cards, scheduling and work card analysis are in the management module.

For advisers, laboratories and distributors

Do you work with farmers? Let’s build something together.

Nirby can connect farmers, advisers, laboratories, distributors and crop buyers around the same data. Tell us how you work and we’ll suggest a practical partnership model.

  • 01

    Distributors & advisers

    Fertilisers, crop protection, seed and machinery

    Add fertiliser plans, application maps and crop monitoring to your offer. Advisers can work from the same field data as the farmer and discuss specific management zones instead of relying on whole-field averages.

  • 02

    Soil sampling companies

    Laboratories and field crews

    We define sampling zones from satellite imagery and turn lab results into nutrient maps and precision fertiliser plans. You collect the samples; the farmer receives clear recommendations and machine-ready files.

  • 03

    Agri-food supply chain

    Processors, crop buyers and producer groups

    Bring supplier field-operation and crop-protection records into one digital standard. That makes crop traceability, reporting and contract-growing programmes easier to manage.

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